What does Pinakexa Systems do?

We build web-app software that replaces registers and Excel sheets, starting with manufacturers such as textile and tea units. We also build custom software, mobile apps and websites for growing businesses.

Is Pinakexa right for a small business?

Yes. We focus on small and mid-size businesses. You can start with one or two modules, such as stock and billing, and add more only when you need them.

Do I need to install anything or buy servers?

No. Pinakexa runs in the web browser on any phone, tablet or computer. We host it securely in the cloud, so there is no server to buy or maintain.

Can it match the way my business works?

Yes. We start by understanding your process. Then we set up your items, parties, fields, approvals and print formats, so your team does not have to change how it works.

Will it handle GST invoices and reports?

Yes. You can create GST-ready tax invoices, delivery challans and the summaries your accountant needs. E-invoice and e-way bill integration depends on your setup. Your CA still files your returns.

How long does it take to go live, and who trains my team?

It depends on the modules you choose and the data we move from Excel. After the discovery call we give you a written plan and timeline. Training for your team is part of every rollout.

How much does it cost?

Price depends on the modules, the number of users and any custom work. After a free demo we send a clear written quote, with no hidden charges.

Is my data safe, and who owns it?

Your data belongs to you. It is sent over secure HTTPS, access is controlled by user roles, and backups are taken regularly. You can ask for a full export of your data at any time.

Transport & Fleet Management Software

Built for

Transporters
Fleet owners
Courier & last-mile
Warehousing

The everyday struggle

Sound familiar?

These are the problems we hear most from logistics business owners.

Trip details over phone callsStatus updates depend on calling drivers again and again.
Trip expenses leakFuel, tolls and advances are hard to reconcile per trip.
Vehicle documents expireInsurance, permits and fitness renewals get missed.
Delayed proof of deliveryPODs arrive late, which holds up billing.
Profit per trip unknownRevenue and cost are not matched trip by trip.

How Pinakexa solves it

One system. Total clarity.

Replace registers, calls and spreadsheets with one live view of your business.

Trip planning boardCreate, assign and track every trip in one view.
Expense and advance trackingRecord trip costs from the driver app or office.
Document expiry alertsReminders for insurance, permits and fitness certificates.
Photo PODDrivers upload delivery proof from their phone.
Trip profitabilityRevenue minus cost for every trip, vehicle and customer.

Workflow

Your process, connected end to end

Every step feeds the next, so stock, production and orders always agree.

BookingConsignment
Trip planVehicle & driver
In transitStatus updates
DeliveryPhoto POD
BillingFreight invoice
SettlementDriver & expenses

Key modules

What you get for Logistics

Core platform modules plus capabilities tuned for your industry.

Sales Orders

Every order from enquiry to dispatch in one list, with pending quantities and delivery dates.

Billing & GST

GST-ready invoices, challans and credit notes, plus the summaries your accountant needs.

HR & Payroll

Attendance, shifts, advances and salary calculation for staff and workers.

Reports & Analytics

Dashboards and exportable reports that show owners what is happening right now.

User Roles & Access

Give every person exactly the screens and actions they need, and nothing more.

Mobile Access

Works in any phone browser, so supervisors, sales staff and owners can use it anywhere.

Logistics-specific capabilities

Trip & LR management
Driver mobile app
Vehicle document alerts
GPS integration

Transport management software for transporters and fleet owners

Transport management software links bookings, lorry receipts, trip planning, vehicles, drivers, expenses, proof of delivery and freight billing. For most transporters, the hard part is not moving goods. It is knowing what each trip earned after fuel, tolls and advances. Pinakexa is a cloud platform that we configure for transporters, fleet owners and logistics companies.

Trips change every hour, so the software must be quick for drivers and the office alike. This guide explains what Pinakexa transport software covers, who it is for and how to choose the right system for your fleet.

Key features of transport management software

These are the areas we configure for logistics businesses.

Bookings and LRs: consignments and lorry receipts in your format.
Trip planning: assign vehicles and drivers and track status.
Expenses and advances: fuel, tolls and driver advances per trip.
Proof of delivery: drivers upload a photo POD from their phone.
Vehicle documents: reminders for insurance, permits and fitness renewals.
Freight billing: invoices from trips and PODs.
Trip profitability: revenue minus cost per trip, vehicle and customer.

Who it is for

Full truckload and part load transporters.
Fleet owners and fleet operators.
Courier and last-mile delivery businesses.
Warehousing companies. See warehouse management software.

Benefits for owners

Profit per trip and per vehicle, not just a monthly total.
Faster billing because PODs arrive the same day.
No missed document renewals.
Fewer calls to drivers for status.
Clear driver settlements, with every advance and expense on record.

How Pinakexa sets it up

We map your booking to settlement process, configure vehicles, routes, rates and LR formats, import vehicle and party lists from Excel, train office staff and drivers and go live with trips and billing first. Book a free demo to see how it would fit your business.

How to choose transport management software

Use this checklist before you decide.

Can it print LRs and freight bills in your current format?
Can drivers use it on basic smartphones?
Does it record expenses and advances per trip?
Can it show profit per trip, vehicle and customer?
Does it remind you about insurance, permit and fitness renewals?
If you plan GPS tracking, will the vendor scope integration with your device provider?

Why trip-wise profit matters

Many transporters know their monthly turnover but not which trips, routes or customers make money. A trip that looks good on freight can lose money after empty return, extra tolls, detention and driver advances. Transport management software records revenue and every cost against the trip, so you can see the real result. With Pinakexa, owners can compare routes, vehicles and customers side by side, then decide which loads to take, which rates to revise and which vehicles need attention.

Phone calls and registers vs Pinakexa transport software

Area	Calls & registers	Pinakexa transport software
Trip status	Calling drivers	Status updates on one board
Expenses	Slips collected later	Recorded per trip
POD	Arrives days later	Photo uploaded at delivery
Vehicle documents	Renewals missed	Expiry reminders
Freight billing	Waits for paperwork	Raised from completed trips
Profit per trip	Unknown	Revenue minus cost per trip

See Every Trip in One Dashboard

Free demo

See it working on your logistics process

Share how you work today. In a 30-minute demo, we will show you exactly how Pinakexa fits, with no obligation.

Walkthrough tailored to Logistics & Transport
Honest advice on what to digitise first
Clear plan and quote after the call

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FAQ

Logistics software: common questions

Yes. Driver screens are light and work in the phone browser.

GPS integration depends on your device provider and is scoped case by case.

Lorry receipts and freight invoices can be configured in your format.

Yes. You can start small and add vehicles and users as you grow.

Yes. Hired market vehicles can be set up with their own freight and payment terms alongside your own fleet.

Maintenance, tyres and repair expenses can be recorded per vehicle, so they show up in vehicle profitability reports.

Yes. Multiple consignments and LRs can be linked to a single trip, with freight and delivery tracked for each.

Drivers can record expenses during the trip, and the office settles advances against those entries at the end of the trip.

Yes. Freight rates can be saved by route, customer and vehicle type, so bookings and freight bills pick up the right rate automatically.

Yes. Freight bills, receipts and pending amounts are tracked per customer, with ageing reports for follow-up.

Related industries

Explore similar solutions

Trading & Distribution

Stock, orders and collections across every location.

FMCG & Food Processing

Batches, expiry and distributors under control.

Engineering & Fabrication

Job cards, machines and deliveries in sync.

See all platform modules

Resources

Guides to read next

Logistics · 6 min read Transport management software for Indian transporters and fleet owners A practical guide to transport and fleet management software for Indian transporters: how LRs, trip sheets, diesel, driver advances, PODs and freight billing connect, and what to check before you buy. Read the guide

Cloud ERP · 8 min read Cloud ERP software for Indian industries: the complete 2026 guide Everything an Indian business owner needs to know about cloud ERP software in 2026: what it is, why industry fit matters more than feature lists, GST and compliance, cost, security, rollout and a checklist to choose the right system. Read the guide

ERP basics · 4 min read What is cloud ERP software? A simple explanation for Indian businesses A plain-English explanation of cloud ERP software for Indian business owners: how it works, what it includes, how it differs from accounting software and when it makes sense for your business. Read the guide

All ERP guides

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Logistics software for transporters and fleet owners